How Pitcharo FC collects, uses, and protects personal information for our amateur football club in Strathfield, NSW, Australia.
Last updated: 14 October 2026
Pitcharo FC is an amateur football club at 11 The Boulevarde, Strathfield NSW 2135, Australia. This Privacy Notice explains how personal information shared through the website, by phone, by email, in messages, or during a visit is handled. You can reach the club at [email protected] or on +61297631855.
This notice applies when you browse the website, send the contact form, call or email the club, visit for a trial, join a training block, play in a match, or ask for a squad quote or a repeat place. It describes the kinds of information we may handle, why we handle them, how long we keep them, when we share them with service providers, and the choices available under the Australian Privacy Principles. It does not replace a written squad quote for a particular group.
We may collect your name, email address, phone number, age group, and the suburb you travel from for sessions in Strathfield, Burwood, Homebush, Ashfield, or Concord. For football we typically collect level, preferred position, availability, and any care note you choose to share, plus feedback after a visit. Payment records may include amounts, a payment method reference, and receipt identifiers. We do not store full card numbers on club systems beyond what our accounting and payment partners require. If you write or call, we keep the message needed to finish the place and to record an approved squad list.
Technical data may include browser type, device category, an approximate region drawn from network information, pages viewed, and timestamps if basic logs are enabled. Preference data may include cookie choices and whether you want a reminder about a club event. We do not sell personal information to outside marketers, and we do not buy lists of players from other clubs.
We use personal information to run sessions, schedule trials, tell you where a place stands, issue receipts, honour a ten-day trial review when it applies, and answer questions about football, fees, or attendance. We also use it to run the club more steadily, for example to understand a busy pre-season week and to help coaches speak plainly about roles. Website logs, if used, help us see aggregate interest so notes stay useful for people looking for Pitcharo FC. Messages about future events are sent only when you ask for them.
We handle personal information where it is needed to provide a place you asked for, where the law requires records such as tax invoices, and where we have a proper reason to run a safe club that does not override your interests. Where consent is needed for optional messages or non-essential cookies, we ask in a clear way, and you may withdraw that consent without losing the right to train or play in person. The Privacy Act 1988 (Cth) and the Australian Privacy Principles guide how we respond to access and correction requests.
We may share limited information with providers who help us operate, such as website hosting, email delivery, payment tools, accounting software, and a ground booking service when a name is required. Those parties should use the information only for the service they provide to Pitcharo FC. We may disclose information if the law, or a duty to protect players and volunteers, requires it. We do not give player lists to other clubs for their own marketing.
Place records, squad invoices, and related messages are kept as long as needed to finish the season, answer questions, and meet accounting or legal periods under Australian law. Website enquiries that never become a place may be kept for a shorter working period and then deleted or archived. When retention is no longer needed, we delete or de-identify the information in a way that fits the medium.
We use reasonable administrative and technical steps to protect personal information against unauthorised access, loss, or alteration. That includes limited access for coaches and volunteers, careful handling of team sheets at the ground, and sensible use of tools that require a sign-in. If we learn of an incident that is likely to result in serious harm, we will investigate and, where required, notify affected people and the Office of the Australian Information Commissioner in line with the Notifiable Data Breaches scheme.
You may ask for access to the personal information we hold about you, ask us to correct inaccurate details, or ask for deletion where that is appropriate and does not conflict with a legal duty to keep records. You may object to certain uses or ask us to limit optional messages about future events. To use these choices, email [email protected] or call +61297631855 and describe the request so we can verify it and reply within a reasonable time. We may need to confirm your identity before we release a place record or an invoice.
The website and the club welcome a general audience, including junior football run with families. We do not knowingly collect personal information from a child unless a parent or guardian is involved in the trial, the registration, or the squad booking. If you believe a child has sent information without that involvement, contact us and we will review the record and delete it where that is appropriate.
We may update this Privacy Notice when our tools, hosts, or legal duties change. The date at the top of this page will move when we do. Continuing to use the website or to train with the club after an update means you have had a chance to read the new text.
Questions about this Privacy Notice, or about how Pitcharo FC handles personal information, can be sent to [email protected], by telephone at +61297631855, or in person at 11 The Boulevarde, Strathfield NSW 2135, Australia, during club hours.